Employment Opportunities

ADMINISTRATIVE ASSISTANT AT EBENEZER BAPTIST CHURCH

RICHMOND, VIRGINIA

 


Job Title: Administrative Assistant to the Pastor 
Reports To: The Pastor of Ebenezer Baptist Church 

Location: Ebenezer Baptist Church 
Status: Full-Time 

 

Position Summary 

The Administrative Assistant serves as the Pastor’s right hand, providing high-level administrative, organizational, and interpersonal support to facilitate the smooth operation of the church. This individual must be trustworthy, resourceful, and tech-savvy, with a heart for service and the ability to manage day-to-day operations with kindness, professionalism, and discretion. 

 

Key Responsibilities 

Administrative Support 

  • Manage the Pastor’s personal calendar and the church-wide master calendar. 
  • Answer and direct phone calls; open and distribute mail appropriately. 
  • Draft and route correspondence; ensure communication reaches the correct individuals. 
  • Schedule meetings and appointments; coordinate logistics as needed. 
  • Welcome and direct visitors with warmth and professionalism. 
  • Maintain confidentiality regarding church and member matters. 

Ministry & Event Coordination 

  • Prepare the weekly church bulletin, including gathering announcements and formatting. 
  • Assist with funeral and memorial service coordination: 
  • Liaise with funeral homes. 
  • Schedule family meetings with church staff and the Pastor. 
  • Draft acknowledgments for services. 
  • Communicate service details to congregation and ministry teams. 

Technology & Communications 

  • Use Microsoft Office, MailChimp, and church software to complete daily tasks. 
  • Proficient in managing websites and social media platforms to enhance outreach and engagement 
  • Produce and distribute church-wide communications as needed. 

Financial & Recordkeeping Support 

  • Assist in handling tithes, offerings, and donations (as needed, under church policy). 
  • Support the preparation of acknowledgments or financial documentation. 

 

Qualifications and Skills 

  • Proficiency in Microsoft Office, MailChimp, and willingness to learn new software. 
  • Strong interpersonal and communication skills. 
  • Highly organized, able to multi-task and manage projects independently. 
  • Professional, welcoming, and firm when needed. 
  • Emotionally mature; shows compassion, empathy, and a “heart for ministry.” 
  • Ability to maintain confidentiality and work with discretion. 

 

Preferred Attributes 

  • Comfortable interacting with grieving families and the public. 
  • Self-starter who communicates clearly and keeps the Pastor informed. 
  • Thick-skinned and resilient in a fast-paced, people-facing role. 
  • Not required to be a minister but should possess a “welcoming spirit.” 

 

CLICK HERE FOR THE APPLICATION  Please email all submissions to office@ebenezerrva.org